December 18, 2014 5:30 PM
City Administration Building Room 326
Present were Dustin Seaton, Alex Baldwin, Michael Ehrig and Wendell Huggins. Also present were Fritz Gisler, Director of Media Services.
Baldwin called the meeting to order and recognized a quorum.
Gisler called the roll.
Approval of Minutes of May meeting.
Huggins moved to approve the minutes, Seaton seconded. Minutes were approved.
Approval of Meeting Agenda.
Ehrig moved to approve agenda, Seaton seconded and the agenda was approved.
a. 2014 Year-End Report for Media Services Division, including the Television
Center and Government Channel operations.
Gisler gave the report. Gisler stated every year the Mayor’s office asks every Division to provide them in their format that they use to also include information in the State of the City Address basically what we have done in the last year. Gisler stated that in this document he has provided, the first thing they ask is a bullet point list of major accomplishments of services provided. Gisler stated secondly a ranking of one to five of those items. Gisler stated the things the Media Services Division did in the past year included production support for the Recycle Something campaign, they developed, produced and provided all of the media placement and continue to provide support for the media campaign for the Fayetteville Alert System. Gisler stated the Chief of Staff asked them to put together a campaign for the launch of that. Gisler stated they implemented, designed and produced a $60,000 plus media campaign for the launch of Fayetteville Alert System in less than 90 days. Gisler stated they expanded series programming opportunities for public access users and also expanded production and training opportunities for public access users at the television facility. Gisler stated they improved and updated the studio technology in several ways, and received 8 national and international industry awards for excellence in video production. Gisler stated two of their staff members, Doug Bankston and himself (Fritz Gisler) received Emmy Awards this year for the work they did on the Recycle Something campaign. Gisler stated they designed, built and placed in service a location production system that provides improvements in quality and efficiency of video coverage for offsite events. Gisler gave an example of the recent Mayor’s Town Hall meeting where the location production system was used and stated that where it normally took 4 - 6 days to turn around the production with a two camera shoot that needed to be edited together that the recent production was on the Government Channel in less than 24 hours. Gisler stated they continue to provide management and implementation for the Legistar Agenda Management System and they completed the installation of the remote recording system in room 326 and an identical system in room 111. Gisler stated that in terms of ranking them 1 – 5 and that he did take input
6.a Reports: Government Channel
Gisler gave the report. Gisler stated things are looking about the way they have been. Gisler stated nothing spectacular or out of the ordinary. Gisler displayed a slide showing the top 10 meeting video on demand served by granicus. Gisler stated one live event the City Council meeting for November 18th hit the top ten and the rest of them are what are called archives which is somebody has watched it after it occurred. Gisler stated he really liked the mix of stuff he sees in there like Subdivision and Animal Services Advisory Board. Gisler pointed out that 19 people watched the City Council meeting on November 18th live but 131 watched it later. Gisler stated one of the great things that we get out of this service is people being able to watch this whenever they want. Baldwin asked if that counts no matter if you watch it for five minutes or the full time. Gisler stated that counts and the reason that is important to know is that a lot times what people will do, especially a city council meeting because we time stamp those meetings and are matched to the agenda, someone may want to go in there and just see a meeting segment for one particular issue. Gisler stated they can go in there and click on the link and it jumps the video to that issue and they watch that part. Seaton asked if Gisler had ever looked at the total views for this board (Telecom Board). Gisler stated no but he could. Gisler showed a slide with metrics of where people are coming from. Gisler stated Google is sending some traffic to the site. Gisler stated it is something he is going to try to track as we go forward after they launch the new web site. Gisler stated AccessFayetteville.org will not be the primary URL it will be fayetteville-‐ar.gov will be the primary URL and Gisler stated they would see how that switches over. Gisler stated people are sharing on Facebook and Gisler pointed out that where you see the co.washington.ar.us they have a link to the Quorum Court meetings to our video on demand page because we cover the Quorum Court so people can go to the county’s website and click on that link and get to our VOD page. Seaton asked if other cities were using a similar domain name like Fayetteville-‐ar. Gisler stated yes and they looked all across the country and the trend is for cities to do that. Gisler stated a lot of cities have the same name. Gisler stated Fayetteville.com URL is owned by someone else and Fayetteville.org is owned by someone else. Gisler stated that is traditionally why it has been accessfayetteville and plus access to your
Baldwin asked if there was anything else on reports.
Gisler stated that Dan Robinson was not able to attend because he was at a screening of a documentary that he produced. Gisler stated Robinson extends his apologies and that he (Gisler) would distribute via email a letter that he (Robinson) requested. Gisler stated he (Robinson) did include his report in the meeting information packet. Gisler stated he did know they had in November more class participants but they attended fewer classes in 2014 than they did in 2013. Gisler stated as the numbers break out that orientation is included as a number when they talk about class participations. Gisler stated it is not actually a class per se but it is included in those because it helps track who goes from orientation to the classes. Gisler stated if you look at those number year to date in 2014 there have been 102 people taking orientation and only 89 have gone on to a basic class but only 44 have gone on to a basic field. Gisler stated they would have some good year to date full 2014 numbers in January both from the government channel and public access. Baldwin asked when Dan (Robinson) looks at going from the first class to the second class out of 100 and only 44, does he say that is a good number or what are his thoughts on that. Gisler stated he did not know what his (Robinson) thoughts were on it but that he was a little disappointed in that. Gisler stated it is not a contract compliance issue because they do not require as a performance metric in the contract because it is not something that they really can control. Gisler stated the contract says that the public access operator will provide six classes a week in specific areas, they can control that. Gisler stated they (public access) can’t make some people come in the door to sign up for classes. Gisler stated that the reason
Baldwin asked for any old business.
Seaton stated that it sounded like there were some resignations and asked if they needed to present that to the City Council for filling those spots. Gisler stated no and that he needed to follow up with Mr. Ehrig. Gisler stated to resign from a position from the board you have to provide written notification to the City Clerk. Gisler stated Ms. McCormack resigned and Mr. Ehrig unfortunately and he takes quite a bit of history with him and he (Gisler) is sad to see him go. Gisler stated what will happen is their vacancies will be advertised in the first quarter, the City Clerk will take care of that. Gisler stated then applicants will be interviewed by the Nominating Committee of the City Council. Baldwin asked if that will happen in the first quarter and then they will have two new board members. Gisler stated he believed that the goal will be by March. Gisler stated in June is when Smith’s position will be up and that he thought Erhig’s position will be up anyway in June. Baldwin stated he wouldn’t be the rookie any more. Gisler wished everyone to have a wonderful holiday. Gisler stated they were welcome at the Television Center anytime that he was happy to show them around and sit down and have conversations, answer any questions or concerns. Gisler stated it was always great to have them come down and actually see what they are doing. Gisler stated the City of Fayetteville has not just the best municipal television facility for any city of its size but it is the best television facility in this region for an operation of this size. Gisler stated he was proud of the staff and the work they do and they always just want to make it better. Baldwin stated it was neat being down there and seeing the recycle videos and what they won the Emmy for and stuff. Baldwin thanked Gisler for taking time out of his day to do that.
Baldwin made motion to adjourn and Seaton seconded.
City of Fayetteville, Arkansas Telecommunication Board February 19, 2015
A meeting of the Telecommunication Board will be held at 5:30pm February 19, 2015 in Room 326 of the City Administration Building at 113 West Mountain Street, Fayetteville, Arkansas.
Call to Order
Approval of December 2014 meeting minutes
Approval of meeting agenda
Board report to City Council
Proposed changes to Telecom Board ordinance
- Board report to City Council
Fritz Gisler—Director of Media Services
Television Center and Government Channel Operations Report
Dan Robinson—Executive Director, Your Media
- Fritz Gisler—Director of Media Services